I do contract technical writing and this is what I bring to the table.

 Editing

v  Grammar, spelling, missing words, and punctuation

v  Usage infractions:

o   passive voice

o   future tense

o   conditional tense

o   unclear antecedent

v  Leaps of logic and ambiguities

v  Wrong word usage

v  Redundancies

v  Parallel structure in lists

Style and Formatting

v  Presentation - A layout that is both business professional and attractive.

v  Consistency – Each document that your client receives, no matter who wrote it, will have the same professional look and feel (fonts, bullets, alignment, hierarchy, tables, order and structure etc.)

v  Add cross-referencing and captions

v  Table of Content with correct alignment, tab positions, and hierarchy

v  Proper page breaks

v  Meaningful headings and sub-headings

Readability and Understanding:

v  Assistance with writing tighter paragraphs 

v  Strengthen examples and analogies

v  Writing for a general readership that is easy to understand – i.e. translate engineering terminology into plain, clear language

 

What Technical Writers Need from You

v  Who are your recipients? - Audience analysis

o   Is it for a company VP or an end user? 

o   How knowledgeable are they about the system/service? 

o   How will they be using the information (purpose)?

v  What is your deadline?

o   The time needed varies with each document.

v  What is your contact information and best time to reach you?

v  What project is this document assigned to?

 

Bottom Line

Working with styles, templates, and layouts can be a time consuming and frustrating task.  Few people can find their own grammar and reasoning mistakes.  Let someone that works with these things take that burden.  The technical writer helps bridge the gap between the user or purchaser of the service and the designer or engineer. 

Power and Influence

August 13th, 2008

There are several types of power.  In order to do your job you need power.  You have positional power – power that comes from the title and authority that your company has entrusted to you.  At times you must use that power to manage employees (direct, lead, influence, train, discipline etc.) to get a given task done.

 

Although your position as a Manager, Supervisor, Lead, etc. gives you the authority to accomplish certain tasks and objectives in the organization, this power does not make you a leader…it simply makes you the boss.  Leadership differs in that it makes the followers want to achieve high goals, rather than simply bossing people around.

 

I could spend a significant amount of time talking about power and influence (I have a two hour training module on the subject).  But today I want to take a few moments to address a type of power that gets some bad press.  It is the power from who you knowrelational power. 

 

Relation power is the power you get because you have a relationship with someone in power or influence.  You gain additional power/influence because you are on good terms with them and have their trust.  I have been responsible for projects that required me to get the cooperation of those “above” me.  In an ideal world it should have been no problem.  But we all have had the experience of not having a title and basically getting blown off.  It’s not their project and just because your boss told you to do something means little to them.  Having a relationship with them would have helped.  Having a relationship with their boss would also help.  Don’t get me wrong.  This should not be seen as a power struggle or a one-up on someone.  You may win the battle but loose the war.  I’m not telling you to go over your boss’s or anyone’s head.  But it is about getting a fair hearing.  You can’t use just relational power over and over.  You will have to develop your own credibility, but until that time comes, it can open doors to be effective with what you are tasked to do.

 

Who you know increases what you know (the inner working of the organization).  I’m not a smoker but I’d go outside and hang out in the smoking area at one job because all the managers smoked.  That is where a lot of business was conducted.  I’m not telling you to be a “suck up” and “brown noser.”  They don’t last over the long haul.  What I am telling you is to invest in relationships with people that are in positions of power or influence.  Get to know them.  You will learn things through the informal relationship.  You will have a better opportunity to get a hearing for your ideas. 

 

I have known some Supervisors that avoid Managers and those at the top of the organization.  Don’t be afraid to “mix it up” with people at the top.  Develop relationships.  Read How to Win Friends and Influence People by Dale Carnegie (See http://www.westegg.com/unmaintained/carnegie/win-friends.html ).  Whether you like it or not you are always selling yourself.  In order to be successful you will need to understand the various types of power, when to use them, and their strengths and weakness.

 

You have three main sources of power from which to tap use them all:

v      Positional power from the role you occupy.  Just being the Leader gives you authority which you must use gently and wisely.

o       Coercive Power - make things difficult for people

o       Reward Power - ability to distribute rewards

v      Knowledge power because of what you know about the department/organization you lead.

o       Earned power – what you can contribute

v      Personality power - You persuade or motivate others through your positive attitude, integrity, friendly manner, patience and other personal characteristics.

o       Relational or connection power – the influence you have because you know and have influence with someone in power.  It is also a type of positional power because it is using the position of power of someone else.

o       Personality power can be quickly lost if you lose trust or credibility

 

“Everyone has the power of greatness. Not for fame but greatness. Because greatness is determined by service.” Dr. Martin Luther King

 

“…if you really want to test a man’s character, give him power.”  Abraham Lincoln

 

Ray Blunt

January 16th, 2008

I have spent most of the day reading Ray Blunt’s leadership articles on the site http://www.govleaders.org/

I have found them to be excellent. He has a articulated well leadership values that I’d like to live.  

I’d like all my guys to read The Toughest Choices a Leader Must Make   http://www.govleaders.org/choices.htm 

Two Leaders

January 16th, 2008

After watching the movie Amazing Grace, you need to read this article on Wilberforce and Jefferson. http://www.govleaders.org/2leaders.htm 

Character Development

January 16th, 2008

We want character but without unyielding conviction; we want strong morality but without the burden of guilt or shame; we want virtue but without the moral justifications that invariably offend; we want good without having to name evil… we want moral community without any limitations to personal freedom. In short, we want what we cannot possibly have on the terms we want it.
               -James Davison Hunter in The Death of Character

As quoted at http://www.govleaders.org/crucible2.htm 

Drucker on Leadership

December 17th, 2007

Wish I had time to write on leadership but here is an excellent article by one of my heroes Peter Drucker http://www.forbes.com/management/2004/11/19/cz_rk_1119drucker.html 

Business E books

September 27th, 2007

I found a site that has business e-books for free

http://www.wowio.com/index.asp 

I’m checking out 2 of them:

THE 60 SECOND ORGANIZER
Sixty Solid Techniques for Beating Chaos at Home and at Work
JEFF DAVIDSON

and

THE 60 SECOND PROCRASTINATOR
Sixty Solid Techniques to Jump-Start Any Project and Get Your Life in Gear!
JEFF DAVIDSON

End of Construction

August 6th, 2007

For those of you who have heard the saying “Please be patient with me. God is not finished with me yet.” You will appreciate Ruth Bell Graham’s suggested epitaph for herself: 

“End of Construction:  Thank You for Your Patience.”

Fear

June 3rd, 2007

“Fear is the parent of failure. It exaggerates difficulties, neglects knowledge, shrinks will, and paralyzes action.  Courage, on the other hand, is the progenitor of success.  It summons faith, applies wisdom, stirs up endurance, and never shudders at the task.” 

Brenda Evans in Clear Living, Summer 2007, Randall House Publications, Nashville, TN

Future of Computers

January 24th, 2007

I like the mag Fast Company. On their site they have a demo of a computer that is straight out of the movie Minority Report - and even cooler. No keyboard, or mouse. All touch - not like the old touch screens. Enlarge by placing two fingers on screen  and move apart. Put your fingers on an image and move it. It responds to pressure as well.  The demo loads and with a guy in an elevator. After that, wait a sec and the demo begins. Then you can read the article - Remapping the Universe.  www.fastcompany.com

Until the Anti-Christ comes, the future just might have some fun in it.